Privacy Statement

Hats On Travel, LLC

Privacy Statement

Last updated: November 15, 2025

Hats On Travel, LLC (“Hats On Travel,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Statement explains how we collect, use, share, and protect your personal information when you use our travel advisory and booking services, visit our website at www.hatsontravel.com, or otherwise interact with us (collectively, the “Services”)

By using our Services, you agree to the practices described in this Privacy Statement.

1. Information We Collect

We may collect the following types of information when you use our Services:

1.1 Personal Identification Information

  • Full name
  • Date of birth
  • Gender (when required for travel arrangements)
  • Contact details (email address, phone number, mailing address)
  • Passport details (number, expiration date, issuing country)
  • Government-issued ID details (if required by travel suppliers)

1.2 Travel & Preference Information

  • Travel dates, destinations, and itineraries
  • Accommodation and transportation preferences
  • Airline, hotel, or cruise loyalty program numbers
  • Special requests (room type, seating preferences, celebration notes, etc.)
  • Information about travel companions (names, ages, preferences, etc.)

1.3 Sensitive Information (Only When Necessary)

In limited situations, we may collect information such as:

  • Dietary restrictions
  • Mobility, accessibility, or special assistance needs
  • Relevant medical or health-related information required by certain suppliers (for example, cruise lines or travel insurance providers)

We only collect this information when you choose to provide it and when it is necessary to arrange and manage your travel.

1.4 Payment Information

  • Payment method details (such as credit or debit card information)
  • Billing address

We may use secure third-party payment processors to handle payment information. We do not typically store full card numbers on our systems.

1.5 Website & Communication Data

When you visit www.hatsontravel.com or interact with us online, we may collect:

  • IP address, browser type, and device information
  • Pages visited, links clicked, and time spent on our site
  • Cookies and similar tracking technologies (see Section 7)
  • Information you submit through website forms (e.g., quote requests, contact forms, newsletter sign-ups)
  • Email communications, messages, and related correspondence

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To plan, book, and manage your travel arrangements with airlines, hotels, cruise lines, tour operators, ground transportation providers, and other travel suppliers
  • To communicate with you about inquiries, quotes, proposals, bookings, changes, cancellations, and support
  • To process payments, refunds, and invoices
  • To provide personalized travel recommendations and offers based on your preferences
  • To send important notices, such as booking confirmations, travel updates, and changes to policies or terms
  • To operate, maintain, and improve our website and Services
  • To comply with legal, regulatory, and accounting obligations
  • To protect the security and integrity of our systems and Services

We will only use your personal information for the purposes for which it was collected or for compatible purposes, unless we obtain your consent or are required by law to use it differently.

3. How We Share Your Information

We do not sell your personal information.

We may share your information in the following circumstances:

3.1 Travel Suppliers & Partners

To arrange your travel, we share relevant information with third-party travel suppliers, including but not limited to:

  • Airlines, cruise lines, and rail operators
  • Hotels, resorts, and vacation rentals
  • Tour operators and activity providers
  • Ground transportation providers (transfers, shuttles, car rentals, etc.)
  • Travel insurance providers

These suppliers use your information according to their own terms and privacy policies. We encourage you to review those policies when available.

3.2 Service Providers

We may engage trusted third-party service providers to help us operate our business and deliver our Services, such as:

  • Payment processors and financial institutions
  • Booking platforms and reservation systems
  • Email and communication platforms
  • Website hosting, IT support, and data storage services
  • Marketing and analytics tools (if used)

These providers may only use your information as necessary to perform services on our behalf and are expected to protect it appropriately.

3.3 Legal, Compliance & Protection

We may disclose your information:

  • When required by law, regulation, subpoena, or legal process
  • In response to valid requests by law enforcement or government authorities
  • To protect our rights, privacy, safety, or property, and that of you or others
  • To investigate and help prevent fraud, security issues, or misuse of our Services

4. International Data Transfers

Because travel often involves destinations and suppliers located in other countries, your information may be transferred to and processed in countries outside of the United States.

Those countries may have different data protection laws than those in Texas or your home jurisdiction. We take reasonable steps to ensure that any international transfers are carried out in accordance with applicable laws and that your information is afforded appropriate protection.

5. Data Retention

We retain your personal information only for as long as reasonably necessary to:

  • Provide our Services and manage current and future bookings
  • Maintain business records for legal, tax, and accounting purposes
  • Resolve disputes and enforce our agreements

When personal information is no longer needed, we will securely delete, anonymize, or otherwise dispose of it where reasonably possible.

6. Your Rights & Choices

Depending on applicable laws, you may have certain rights regarding your personal information, which may include:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request that we correct or update inaccurate or incomplete information
  • Deletion: Request that we delete certain personal information, subject to legal or contractual obligations
  • Restriction: Request that we limit how we use your information in certain circumstances
  • Objection: Object to certain types of processing, such as direct marketing
  • Portability: Request transfer of your data to another service provider (where applicable)

To exercise these rights or to ask questions about your information, please contact us using the details in Section 10. We may need to verify your identity before acting on your request.

You may also:

  • Opt out of marketing emails by clicking the “unsubscribe” link in our messages or by contacting us directly.

Even if you opt out of marketing messages, we may still send you service-related communications, such as booking confirmations and important travel updates.

7. Cookies & Online Tracking

Our website, www.hatsontravel.com, may use cookies and similar technologies to:

  • Help the site function properly and securely
  • Remember your preferences and improve your experience
  • Analyze website traffic and usage patterns

You can usually manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect website performance or some features.

If we use third-party analytics or advertising tools on our site, those third parties may also place cookies or similar technologies, subject to their own privacy policies.

8. How We Protect Your Information

We use reasonable technical, administrative, and physical safeguards to help protect the personal information we collect from unauthorized access, use, or disclosure.

However, no method of transmitting information over the internet or storing data electronically is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

If you have login credentials or an online account related to our Services, you are responsible for keeping that information confidential and for notifying us promptly of any suspected unauthorized access.

9. Children’s Privacy

Our Services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13 without appropriate parental consent.

If you believe we may have collected information from a child under 13 without proper consent, please contact us using the information below, and we will take appropriate steps to delete such information.

10. Contact Us

If you have any questions about this Privacy Statement, our privacy practices, or your personal information, please contact:

Hats On Travel, LLC
Lamar County, Texas

Website: www.hatsontravel.com
Email: hatsontravel@gmail.com
Phone: 903-231-5577

11. Changes to This Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices, legal requirements, or for other operational reasons.

When we make changes, we will update the “Last updated” date at the top of this page. Your continued use of our Services after any changes have been posted will signify your acceptance of the revised Privacy Statement.